Terms & Conditions

The following terms and conditions apply to all website development/design services provided by NEXITO MEDIA LLC to the Client.

Last updated: September 26, 2021

  1. Acceptance

It is not necessary for any Client to have signed an acceptance of these terms and conditions for them to apply. If a Client accepts a quote then the Client will be deemed to have satisfied themselves as to the terms applying and have accepted these terms and conditions in full.

Please read these terms and conditions carefully. Any purchase or use of our services implies that you have read and accepted our terms and conditions.

  1. Charges

Charges for services to be provided by NEXITO MEDIA LLC are defined in the project quotation that the Client receives via e-mail and/or in writing. Quotations are valid for a period of 30 days. NEXITO MEDIA LLC reserves the right to alter or decline to provide a quotation after the expiry of the 30 days.

Unless agreed otherwise with the Client, all website design services require an advance payment of a minimum of seventy (70) percent or $120, whichever is greater, of the project quotation total before the work is supplied to the Client for review with the remaining thirty (30) percent, or quotation – $120 deposit, of the project quotation total due upon completion of the work, prior to upload to the server or release of materials.

Payment for services is due by bank transfer, or credit card. Bank details will be made available on invoices.

  1. Client Review

NEXITO MEDIA LLC will provide the Client with an opportunity to review the appearance and content of the website during the design phase and once the overall website development is completed. At the completion of the project, such materials will be deemed to be accepted and approved unless the Client notifies NEXITO MEDIA LLC otherwise within ten (10) days of the date the materials are made available to the Client.

  1. Turnaround Time and Content Control

NEXITO MEDIA LLC will install and publicly post or supply the Client’s website by the date specified in the project proposal, or at the date agreed with the Client upon NEXITO MEDIA LLC receiving initial payment, unless a delay is specifically requested by the Client and agreed by NEXITO MEDIA LLC.

In return, the Client agrees to delegate a single individual as a primary contact to aid NEXITO MEDIA LLC with progressing the commission in a satisfactory and expedient manner.

During the project, NEXITO MEDIA LLC will require the Client to provide website content; text, images, movies and sound files, etc. to populate the website.

  1. Failure to provide required website content:

NEXITO MEDIA LLC is a small business, to remain efficient we must ensure that the work we have programmed is carried out at the scheduled time. On occasions, we may have to reject offers for other work and inquiries to ensure that your work is completed at the time arranged.

This is why we ask that you provide all the required information at least one (1) week prior to the agreed completion date. On any occasion where progress cannot be made with your website because we have not been given the required information in the agreed time frame, and we are delayed as result, we reserve the right to impose a surcharge of up to 25%. If your project involves Search Engine Optimisation we need the text content for your site agreed upon in advance so that the SEO can be planned and completed efficiently.

If you agree to provide us with the required information and subsequently fail to do before the agreed time, one (1) week prior to the project completion date we reserve the right to close the project and the balance remaining becomes payable immediately. Simply put, all the above condition says is do not give us the go-ahead to start until you are ready to do so.

NOTE: Text content should be delivered as a Apple Pages, Microsoft Word, pdf file, email (or similar) document with the pages in the supplied document representing the content of the relevant pages on your website. These pages should have the same titles as the agreed website pages. Contact us if you need clarification on this.

If you are commissioning a CMS website you will be provided with a content management system ( WordPress) so that you are able to keep your content up to date yourself.

  1. Payment

Invoices will be provided by NEXITO MEDIA LLC upon completion but before publishing the live website. Invoices are normally sent via email; however, the Client may choose to receive hard copy invoices. Invoices are due upon receipt. Accounts that remain unpaid ten (10) days after the date of the invoice will be assessed a service charge in the amount of the higher of twenty percent (20%) or $40 per month of the total amount due, whichever is greater.

  1. Additional Expenses

The client agrees to reimburse NEXITO MEDIA LLC for any additional expenses necessary for the completion of the work. Examples would be the purchase of special fonts, stock photography, plugins, etc.  This payment will be required prior to the purchase of the additional required materials.

  1. Web Browsers

HeliosWeb Design makes every effort to ensure websites are designed to be viewed by the majority of visitors. Websites are designed to work with the most popular current browsers (e.g. Firefox, Microsoft Edge, Google Chrome, etc.).  The client agrees that NEXITO MEDIA LLC cannot guarantee correct functionality with all browser software across different operating systems.

NEXITO MEDIA LLC cannot accept responsibility for web pages that do not display acceptably in obsolete version or new versions of browsers released after the website have been designed and handed over to the Client. As such, NEXITO MEDIA LLC reserves the right to quote for any work involved in changing the website design or website code for it to work with updated browser software.

  1. Default

Accounts unpaid thirty (30) days after the date of invoice will be considered in default. If the Client in default maintains any information or files on NEXITO MEDIA LLC’s Webspace, NEXITO MEDIA LLC will, at its discretion, remove all such material from its web space. NEXITO MEDIA LLC is not responsible for any loss of data incurred due to the removal of the service. Removal of such material does not relieve the Client of the obligation to pay any outstanding charges assessed to the Client’s account. Cheques, PayPal, or Credit Card returned for insufficient funds will be assessed a return charge of $25 and the Client’s account will immediately be considered to be in default until full payment is received. Clients with accounts in default agree to pay NEXITO MEDIA LLC reasonable expenses, including legal fees and costs for collection by third-party agencies, incurred by NEXITO MEDIA LLC in enforcing these Terms and Conditions.

  1. Termination

Termination of services by the Client must be requested in a written notice or email and will be effective on receipt of such notice. Telephone requests for termination of services will not be honored until and unless confirmed in writing or by email. The Client will be invoiced for design work completed to the date of first notice of cancellation for payment in full within thirty (30) days.

  1. Indemnity

All NEXITO MEDIA LLC services may be used for lawful purposes only. You agree to indemnify and hold NEXITO MEDIA LLC harmless from any claims resulting from your use of our service that damages you or any other party.

  1. Copyright

The Client retains the copyright to data, files, and graphic logos provided by the Client, and grants NEXITO MEDIA LLC the rights to publish and use such material. The Client must obtain permission and rights to use any information or files that are copyrighted by a third party. The Client is further responsible for granting NEXITO MEDIA LLC permission and rights for use of the same and agrees to indemnify and hold harmless NEXITO MEDIA LLC from any and all claims resulting from the Client’s negligence or inability to obtain proper copyright permissions. A contract for website design and/or placement shall be regarded as a guarantee by the Client to NEXITO MEDIA LLC that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested.

  1. Standard Media Delivery

Unless otherwise specified in the project quotation, this agreement assumes that any text will be provided by the Client in electronic format (text files delivered on a USB drive or via e-mail or FTP) and that all photographs and other graphics will be provided in .gif, .jpeg, .png or .tiff format. Although every reasonable attempt shall be made by NEXITO MEDIA LLC to return to the Client any images or printed material provided for use in the creation of the Client’s website, such return cannot be guaranteed.

  1. Design Credit

A link to NEXITO MEDIA LLC will appear in either small type or by a small graphic at the bottom of the Client’s website. If a graphic is used, it will be designed to fit in with the overall site design. If a client requests that the design credit be removed, a nominal fee of 20% of the total development charges will be applied. When total development charges are less than $500, a fixed fee of $150 will be applied. The Client also agrees that the website developed for the Client may be presented in NEXITO MEDIA LLC’s portfolio.

  1. Access Requirements

If the Client’s website is to be installed on a third-party server, NEXITO MEDIA LLC must be granted temporary read/write access to the Client’s storage directories which must be accessible via FTP. Depending on the specific nature of the project, other resources might also need to be configured on the server.

  1. Post-Placement Alterations

NEXITO MEDIA LLC cannot accept responsibility for any alterations caused by a third party occurring to the Client’s pages once installed. Such alterations include, but are not limited to additions, modifications, or deletions.

  1. Domain Names

NEXITO MEDIA LLC can purchase domain names on behalf of the Client.  Payment and renewal of those domain names is the responsibility of NEXITO MEDIA LLC. The loss, cancellation, or otherwise of the domain brought about by non or late payment by the client is not the responsibility of NEXITO MEDIA LLC. The Client should keep a record of the due dates for payment to ensure that payment is received in good time.

  1. General

These Terms and Conditions supersede all previous representations, understandings, or agreements. The Client’s acceptance via email, text or payment of an advance fee constitutes agreement to and acceptance of these Terms and Conditions. Payment online is an acceptance of our terms and conditions.

  1. Governing Law

This Agreement will be governed by and interpreted in accordance with the laws of the State of us, and you submit to the non-exclusive jurisdiction of the state and federal courts located in us for the resolution of any disputes.

  1. Liability

NEXITO MEDIA LLC hereby excludes itself, its Employees, and or Agents from all and any liability from:

Loss or damage caused by any inaccuracy;

Loss or damage caused by omission;

Loss or damage caused by delay or error, whether the result of negligence or other cause in the production of the website;

Loss or damage to clients’ artwork/photos, supplied for the site. Immaterial whether the loss or damage results from negligence or otherwise.

The entire liability of NEXITO MEDIA LLC to the Client in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the charges paid for the Services under this Agreement in respect of which the breach has arisen.

  1. Severability

In the event any one or more of the provisions of this Agreement shall be held to be invalid, illegal, or unenforceable, the remaining provisions of this Agreement shall be unimpaired and the Agreement shall not be void for this reason alone. Such invalid, illegal or unenforceable provision shall be replaced by a mutually acceptable valid, legal, and enforceable provision, which comes closest to the intention of the parties underlying the invalid clause.